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Scholarly Communications@TCU: Open Access Fund

Information about scholarly publishing and open access issues at TCU

TCU Open Access Fund--Closed to new applications

TCU Library LogoThe TCU Open Access Fund assists TCU faculty, staff, and students who want to publish their work as open access (OA), but where the cost of doing so is prohibitive to the author.

The fund is currently closed to new applications. We anticipate there will be another application period in the fall semester, 2022.

General Information

The TCU Open Access Fund assists TCU faculty, staff, and students who want to publish their work as open access (OA), but where the cost of doing so is prohibitive to the author.

Who may apply?
All current TCU faculty, staff, and students may apply for funding.

When should I apply?
The library will announce when the application period is open.

What types of works are covered?
Open access journal articles, conference proceedings, monographs, monograph chapters, and other scholarly material such as data sets.

What fee is covered?
The Article Processing Charge (APC) or similar fee is covered under this fund, up to the limits outlined below. No other fees are covered.

What dollar limits apply?

  • Over the course of the fiscal year, the total funding of any corresponding author may not exceed $2,500. This may be for one work (article, monograph, conference proceeding, etc.) or could possibly spread over several works during the fiscal year.
  • If there are multiple authors for a work, then the corresponding author applies on behalf of all authors for a particular work. The corresponding author must be a current TCU faculty, staff member, or student.

What additional expectations are there?

  • In the application, the author must give permission for the library to deposit the item in the TCU Institutional Repository.
  • If an author has extramural grant funding, the author must affirm in the application that the funding is insufficient to cover the APC amount. The library reserves the right to contact The Office of Sponsored Programs regarding grant funding availability.

Eligibility Requirements

Journals must meet two eligibility criteria: One criterion relating to the OA model of the journal, and one criterion related to quality control.

OA Model
The first criterion for approval is that the journal must provide free access to all its published content via the Internet immediately upon publication. Excluded from this program is any journal that either delays online publication of articles or that is open access for only a portion of its content (commonly called a “hybrid” OA journal).

Quality Control
The second criterion relates to quality control. In all cases, the article must undergo peer review. The library recognizes that there exist open access journals that exercise no quality control, or solely exist to scam potential authors. Such “predatory” journals are specifically excluded from this program.

The following journals are eligible for inclusion, assuming that they meet all other criteria in this document. Journals must show eligibility in one of two ways:

  • The journal is from a publisher who is a member of the Open Access Scholarly Publishers Association: http://oaspa.org/
  • The journal is in the Directory of Open Access Journals (http://doaj.org).

For journals that do not qualify under the Quality Control criteria, the library reserves the right to make occasional exceptions.

Monograph and monograph chapters are eligible for the fund if the following two criteria are met:

OA Model
The entirety of the book must be freely available online via the Internet immediately upon publication, regardless of whether the application is for a book or book chapter. Applications where only a portion of a book is freely available will not be considered. The book must be made available under an Open Access license, such as a Creative Commons license.

Quality Control
The book must undergo independent and external peer review prior to publication. The publisher must be a member of either OASPA (described above) or be listed in DOAB (Directory of Open Access Books). 

For books or book publishers that do not qualify under the Quality Control criteria, the library reserves the right to make occasional exceptions.

The library will consider these works on a case-by-case basis using criteria analogous to the criteria for journal articles and books. In all cases, the publisher must be committed to making its content freely available upon publication, and must have a peer review process.

Applying for Funding

The library will announce application periods for funding. To apply simply fill out the online form.

You may apply for funding for any work that has not yet been published. Additionally, the library will pay the publisher directly and cannot reimburse applicants, so please do not pay any fees upfront.

Adjudication of Applications

All applications for funding received by the deadline will be considered for funding. A panel will adjudicate the applications. The panel’s decision shall be final.

The panel will use the following guidelines to consider which applications to approve:

  • Preferring applicants that have made the most progress towards getting their work accepted for publication.
  • Preferring to spread funding to a wide variety of university departments
  • For faculty/staff-led applications only: Preferring applicants that have already asked their college dean for funding support for the article processing charge for their work. Does not apply to student applicants.
  • Preferring applicants who have not recently received funding from the TCU OA Fund
  • Preferring applicants who apply the earliest within the application window.

Upon and After Approval

The library will notify all applicants whether funding was approved.

  • When your work is accepted for publication, the publisher will send you an invoice. Send this invoice to the library immediately. Do not pay the publisher yourself, as the library cannot reimburse.
  • The deadline to send the invoice is six months after funding is approved, unless the library states otherwise. After the deadline, the funding will expire. The library may extend the deadline in extenuating circumstances.
  • Once funding is approved, the funding is dedicated to a particular work and cannot be transferred to any other work.
  • Once funding is approved, if the applicant wishes to change journals, the applicant must ask the library to reapprove funding for the new journal.

Works funded 2021-present

This is a list of authors from 2021 to present whom the TCU Library has funded with the Open Access Fund.

Works funded 2016-2020

This is a list of authors from 2016 to 2020 whom the TCU Library has funded with the Open Access Fund.

Contact information

Have questions? Contact Jeff Bond today!

j.bond@tcu.edu
817-257-7107